If you operate a business, you understand how important it is to keep monitoring your time, projects, and finances. Managing all of these manually can be overwhelming and save time. Fortunately, there are intelligent tools created to help with these activities. Two popular tools that many businesses utilize are Harvest and QuickBooks. When you connect both of these via a process known as Harvest QuickBooks Integration, it helps manage your company more efficiently.
In this article, we will explain how to use Harvest QuickBooks Integration, simplify your workflow, and explore how to manage key administrative tasks, such as changing the primary admin in QuickBooks Online, so you can understand the benefits and ease of this powerful integration.
What is Harvest?
Harvest is a well-known online application tool that assists in tracking time and costs. If you charge clients by the hour or need to monitor the time spent on various projects, Harvest simplifies this process. This is permission you to record hours, monitor expenses, and create invoices. Several freelancer agencies and small companies utilize Harvest to handle their work efficiently.
What are QuickBooks?
QuickBooks is an accounting software developed by Intuit. It helps small to mid-sized businesses. This is available in QuickBooks Online for cloud-based and Desktop versions for traditional accounting. QuickBooks is helpful for managing business finances by automation tasks like invoicing, tracking, cost, managing payroll, handling bill transactions, and generating accounting reports.
Benefits of Harvest QuickBooks Integration
- Saves You Time: When you don’t have to manually enter the same information twice. When you monitor time and projects in Harvest, it automatically forwards that information to QuickBooks for billing and bookkeeping.
- Faster Payments: You are included forward quickly and correctly, customers may pay you faster. Plus, QuickBooks makes it simple for customers to pay online.
- Better Financial Tracking: You obtain a full view of your business account. It is viewed that much time is spent on the project, and QuickBooks track income, cost, and profits all operate together.
- Works Smoothly Together: By connecting the tools to communicate with each other. You do not need a technical specialist, it is working in the background while you are concentrating on the business.
- Accurate Invoices: Harvest reliably tracks your time and expenses properly. When your data is passed to QuickBooks, it allows you to create mistake-proof invoices and keep track of missed hours or incorrect totals.
- Less Stress at Tax Time: When you keep all your records are kept up correctly like time, expenses, and payments. Your QuickBooks reports will be prepared for your accountant when tax time arrives.
Step-by-Step Guide to Setting Up Harvest QuickBooks Integration
Here’s a straightforward, step by step guide to setting up the Harvest QuickBooks integration
Step 1: Log In to Your Accounts
- First one, sign up for Harvest at Harvest.com.
Step 2: Access Harvest’s Integrations Settings
- After logging into Harvest, go to the gear icon located top right corner and select the settings menu.
- In the settings menu, search the Integration option. It is where all options for the harvest integration file are.
Step 3: Select QuickBooks Integration
- Find QuickBooks in the Integration section and click on it.
- You will see a prompt asking you to connect Harvest with QuickBooks.
Step 4: Link Harvest to QuickBooks
- Press the button to connect to QuickBooks. A new window will appear requesting your permission to allow the connection.
- If you are not logged in yet. Log in to your QuickBooks Account.
- QuickBooks will ask for permission to allow Harvest to access your QuickBooks data, like your bills, costs, and customers. Select “Allow” to permit the connection.
Step 5: Set Up Sync Options
- After that you have to connect your account, and you will return to the Harvest page where you can set up what you want to synchronize with QuickBooks.
- You will generally have a choice for synchronizing customers, projects, bills, and costs. Select what is logical for your business.
Step 6: Test the Sync
- Once you have to set up your preferences, verify the integration to confirm that it functions correctly.
- It is for testing, this generates new bills or costs in Harvest, and then verifies your QuickBooks account to ensure the data appears correctly.
Step 7: Managing the Integration
- If you need to update your sync preference, you will return to the Integrations section in Harvest.
- You are at any time , you can also disconnect the integration by choosing the Disconnect button in the QuickBooks integration settings.
Key Features of Harvest and QuickBooks Integration
Send Harvest invoices to QuickBooks
- You can generate any bills in Harvest that can be automatically copied in QuickBooks.
- This is to maintain your account records that are current without needing to re-enter information.
Avoid double entry
- This reduces mistakes and saves time.
- You provide details just once, either in Harvest and QuickBooks, and they show in both locations.
Sync payments between both platforms
- When a client pays a bill in Harvest or QuickBooks, the payment syncs in both directions.
- It means you know these bills are paid and what is still due.
Supports tax & accounting workflows
- QuickBooks manages aspects such as sales tax, payroll, and expense tracking, ensuring your accountant is pleased once the Harvest data is incorporated
Easier financial reporting
- If you have all bills and payments in QuickBooks , you can create accounting reports like profit,loss, income, etc. easily.
Conclusion
In conclusion, we hope this blog helps you understand Harvest QuickBooks integration makes managing time tracking and finances much easier. This helps you save your time, minimizes manual work and keeps your information correct. If you are a freelancer or a small med-sized business owner, this integration helps you keep on top of accounting, allowing you to concentrate more on expanding your business.